Has a customer asked for your PPWR documents?
Collect your suppliers’ evidence, prepare the declaration of conformity and technical file for each packaging type, and answer every customer, marketplace and fulfilment partner from the same record. Our specialist sets up your first packaging types with you.
Or forward the customer’s request to umutcan@evreka.co, and we’ll tell you what it asks for and who signs what. UMUTCAN ONAYI: e-postayla gelen müşteri taleplerini kim ve ne kadar sürede yanıtlar (öneri: 1 iş günü)
- Applies since 12 August 2026
- A declaration for each packaging type
- Short forms for your suppliers
evreka.ai is a product of evreka.co.
(EU) 2025/40 · general application
What has been required since 12 August 2026?
Customers in the EU usually ask for these three things. More detail: PPWR declaration of conformity · PPWR for UK online sellers
Declaration
An EU declaration of conformity for each packaging type
The manufacturer, whose name or brand the packaging carries, signs it and keeps it for 5 years, or 10 years for reusable packaging.
Technical file
The technical documentation behind the declaration
It shows the material composition, that lead, cadmium, mercury and hexavalent chromium together stay below 100 mg/kg, and that food-contact packaging meets the PFAS limits.
Suppliers
Information and documents from your suppliers
Your packaging suppliers have to give you the information and documents you need to show that your packaging conforms.
Selling online
What PPWR asks of one webshop parcel
A corrugated mailer box with tissue paper inside, the way many webshops ship. Here is where each rule applies, and from when. Not sure which apply to you? Take the 2-minute check.
Photo: Ron Lach, Pexels.
Since 12 August 2026
Your logo on the box makes you its manufacturer
You then sign the EU declaration of conformity for the box and keep its technical documentation. For a plain, standard box, the box maker usually is the manufacturer.
Art. 3(1)(13), 15, 39
Since 12 August 2026
An identification code and the manufacturer’s contact details
The box carries a type, batch or serial number. The manufacturer’s name and postal address, and an electronic contact where there is one, go on the box or behind a QR code. Where neither is possible, an accompanying document is enough. Boxes made before 12 August 2026 do not need relabelling.
Art. 15(5)–(6) · Commission FAQ
Since 12 August 2026
Board, print and glue come with your suppliers’ evidence
Your board, ink and adhesive suppliers have to give you the information and documents you need to show that the box conforms.
Art. 16(1)
August 2028 at the earliest
A sorting label on the box
E-commerce packaging carries the EU’s harmonised sorting label, unlike most other transport packaging.
Art. 12(1)
2030 at the earliest
The tissue paper counts as empty space
Whoever fills the box, you or your fulfilment partner, keeps empty space to 50% at most, and paper, air cushions and bubble wrap all count as empty space. The date moves later if the EU calculation method comes late. A product shipped in its own sales packaging is exempt.
Art. 24(1), (3), (5)
Does not apply
No re-use target for cardboard boxes
The 40% re-use target for transport packaging from 2030 does not cover cardboard boxes, so a shipping box like this one is not affected.
Art. 29(4)(d)
Beyond the box
Selling to consumers in another EU country makes you the producer there
You register for packaging EPR in that country and appoint an authorised representative there. EPR services and compliance schemes handle this; Evreka keeps the packaging documents behind it.
Art. 3(1)(15), 44, 45(3)
Marketplaces and fulfilment partners check your registration numbers
Marketplaces collect your EPR registration number for the customer’s country and a self-certification before you can sell through them. Fulfilment partners check the same details and must suspend their service if they stay wrong; your obligations stay with you.
Art. 20, 45(4)–(8)
How it works
Your PPWR work in four steps, end to end in one piece of software
-
Clarify your role: manufacturer or user?
You see which packaging you are the manufacturer of, which you only use, and what you need to prepare for which customer or country. Your role depends on whose name the packaging carries and how you sell.
Result of the role check. The company is fictional. -
Your suppliers get a short form, and the evidence lands in one place
Your box, mailer, ink and print suppliers each get a short request. They answer a few questions and sign; they do not need to know PPWR. Missing evidence shows up in the list, and a reminder takes one click.
Supplier requests and the form a supplier receives. Supplier names are generalised for the example. UMUTCAN ONAYI: tedarikçi formu hangi dillerde (EN, NL, TR, DE?) -
A declaration and technical file for each packaging type
Once the evidence is complete, the EU declaration of conformity and the technical file for each packaging type come from the same record. If evidence is missing, no declaration is issued and you see what is missing. Every version stays in the archive.
Switch the language to see the declaration in English, Dutch or German.
EU declaration of conformityEU-conformiteitsverklaringEU-Konformitätserklärung
- This declaration of conformity is issued under the sole responsibility of the manufacturer.Deze conformiteitsverklaring wordt verstrekt onder volledige verantwoordelijkheid van de fabrikant.Diese Konformitätserklärung wird unter der alleinigen Verantwortung des Herstellers ausgestellt.
- Object of the declaration: printed shipping box, e-commerce packaging, corrugated board; type code AR-01.Voorwerp van de verklaring: bedrukte verzenddoos, e-commerceverpakking, golfkarton; typecode AR-01.Gegenstand der Erklärung: bedruckter Versandkarton, E-Commerce-Verpackung, Wellpappe; Typcode AR-01.
- The object described above is in conformity with the relevant requirements of Regulation (EU) 2025/40.Het hierboven beschreven voorwerp is in overeenstemming met de relevante eisen van Verordening (EU) 2025/40.Der oben beschriebene Gegenstand entspricht den einschlägigen Anforderungen der Verordnung (EU) 2025/40.
- Supporting documents: supplier declarations SD-01-1 to SD-01-3; heavy-metal test report.Onderbouwing: leveranciersverklaringen SD-01-1 t/m SD-01-3; testrapport zware metalen.Unterlagen: Lieferantenerklärungen SD-01-1 bis SD-01-3; Prüfbericht Schwermetalle.
- Conformity assessment: internal production control.Conformiteitsbeoordeling: interne productiecontrole.Konformitätsbewertung: interne Fertigungskontrolle.
Signed for and on behalf ofOndertekend voor en namensUnterzeichnet für und im Namen von
Ashby & Rowe Ltd
Emma Clarke, Operations ManagerLeeds, 02.10.2026
Issued · 5-year archiveDeclaration preview. The company and person are fictional. -
Every request answered from the same record
The same record goes out in the format each customer asks for: a retailer’s spreadsheet, an importer’s or marketplace’s form, or a pack with the declaration and technical file. You never rewrite the same information for the next customer.
Export to a customer’s template. The template fields are examples.
Mistakes to avoid
Six PPWR shortcuts that do not hold up
Forwarding the box maker’s declaration as your own
Instead: if your logo is on the box, you sign the declaration. The box maker’s declaration is evidence that goes into your technical file.
Art. 3(1)(13)(a), 39
Answering with a one-line “we comply” letter
Instead: send the EU declaration of conformity. It follows a set structure and rests on technical documentation that you keep for 5 years, or 10 for reusable packaging.
Art. 15, 39 · Annex VII, VIII
Leaving it to your fulfilment partner
Instead: give them your registration numbers when you sign the contract. They check them and must suspend their service if they stay wrong, but the obligations stay with you.
Art. 20, 45(7)–(8)
Waiting for 2030
Instead: start with the documents. The declaration, the technical documentation and your suppliers’ information have been required since 12 August 2026; only the sorting label and the empty-space limit come later.
Counting on the micro-enterprise exception
Instead: check where your box supplier is. The exception only moves the manufacturer role to a supplier in your own country, and registration in the other countries you sell to still applies.
Art. 3(1)(13)(b)
Treating registration and the declaration as one job
Instead: split them. Registration and a representative come from an EPR service or compliance scheme in each country; the declaration and technical file come from the manufacturer.
Who it is for
Brands, manufacturers and their suppliers work from the same record
Brand view
Online brands selling to EU customers
Your logo is on the box and the mailer, and your packaging comes from several suppliers. You prepare the declarations; supplier evidence and customer requests sit on the same screen.
PPWR for UK online sellers →Manufacturer view
Manufacturers and exporters
Your customers in the EU ask for a declaration and technical file for each packaging type. You answer each of them from one record.
How the declaration works →Supplier view
Packaging suppliers
Your customers ask you for composition and test evidence. You fill in your information once and share it with every customer who asks.
What customers ask of suppliers →Registration and the documents behind it are two different jobs
Your packaging EPR registration and an authorised representative in each country come from an EPR service or compliance scheme. Evreka is the software for the packaging documents and supplier evidence that those services, your customers and the authorities ask for. We do not register you or act as your representative.
UMUTCAN ONAYI: kayıt ve temsilci için iş ortağı firma (yönlendirme yapacak mıyız, adı yazılacak mı)
Set up with a specialist
Our specialist sets up your first packaging types with you
Getting your role right and getting complete data out of suppliers are the hardest parts. You take the first steps with our specialist; later requests are answered from the same record.
UMUTCAN ONAYI: kurulum desteğinin kapsamı (neler dahil, kaç ambalaj türü)
Role analysis
Together we work out which packaging you are the manufacturer of and which you only use, based on how you sell in each country.
Your first packaging types
We enter your first packaging types with you and prepare the first version of the declaration and technical file together.
Your first supplier requests
We send the first requests to your suppliers with you, and explain what is being asked and why to suppliers who have never heard of PPWR.
Who builds it
PPWR is not the first EU regulation we build software for
Evreka has been building software for the waste and materials industry for twelve years. Our Wasteform product prepares the documents for cross-border waste shipments in the EU and works with DIWASS, the EU’s digital system under Regulation (EU) 2024/1157. evreka.ai and its PPWR software come from the same company.
Annex VIIAnnex IAAnnex IBDIWASS
Wasteform and DIWASS on evreka.co →- 10,000+Users worldwide
- 25+Countries served
- 3Global offices
- 12 yearsIn waste and materials software
Testimonials
“We are committed to making 100% of our plastic packaging reusable, recyclable or compostable, with 25% post-consumer recycled content. With Evreka coordinating our stakeholders and tracking every step from collection to recycling, we can back that commitment with reliable data.”
“This software provides us the ability to centralize and scale the tracking of waste shipments through each step of our global supply chain.”
“One unified reporting workflow now serves both global HQ and local regulators, with waste mixing caught at the source.”
Free 20-minute assessment
The call is with Umutcan Duman, founder and CEO of Evreka AI. We also show you the software.
Not ready for a call? Forward your customer’s request to umutcan@evreka.co and we’ll tell you what it asks for.
What you take away
- Your role for each packaging type. Which packaging you are the manufacturer of, and in which countries you count as the producer.
- What you will be asked for. Which declarations, technical files, supplier information and registration numbers your customers, marketplaces and fulfilment partners will want.
- One packaging type, checked. We go through one of your packaging types together and see what is ready and what is missing.
No preparation needed. If you have a customer’s request or the supplier list for one packaging type to hand, the call moves faster.
Calendar
The calendar with available times opens here.
If the calendar does not open, email umutcan@evreka.co.
About PPWR
Frequently asked questions
If your question is not here, ask it in the assessment call. To see what applies to you: 2-minute PPWR check.
What is PPWR, and since when does it apply?
It is the EU Packaging and Packaging Waste Regulation, (EU) 2025/40. It has applied since 12 August 2026, and further rules follow in 2028 and 2030. What it asks for: PPWR declaration of conformity.
A customer is asking for a “PPWR certificate”. Which document do they mean?
Usually the EU declaration of conformity for each packaging type and the technical documentation behind it. How they are prepared: PPWR declaration of conformity.
Does PPWR apply to UK businesses?
Yes, for packaging you sell into the EU or Northern Ireland. Packaging placed only on the market in Great Britain falls under the UK’s own packaging rules. More: PPWR for UK online sellers.
Do you handle EPR registration or act as our authorised representative?
No. Registration and representation come from an EPR service or compliance scheme in each country. Evreka is the software for the packaging documents and supplier evidence behind them.
What happens in the assessment call?
In the free 20-minute call we clarify your role, go through what your customers and marketplaces will ask for, and look at one of your packaging types together. No preparation is needed.
Is the call a sales pitch?
It is a working session on your own packaging. We also show you the software, and afterwards you decide whether it fits. If you would rather start smaller, forward your customer’s request to umutcan@evreka.co.
Do our suppliers need an account or a licence?
No. Each supplier gets a short request, answers a few questions and signs. They do not need to know PPWR. UMUTCAN ONAYI: tedarikçi erişimi ücretsiz ve hesapsız mı (yayından önce doğrula)
What does the software cost?
It depends on how many packaging types and suppliers you have; we work it out in the assessment.